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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent Fleet & Facilities Maintenance
DATE: November 19, 2019
SUBJECT:
Purchase of unleaded and diesel fuel.
PURPOSE:
To provide gasoline and diesel fuel for the City of Aurora's backup generators and motorized fleet.
BACKGROUND:
The City of Aurora has participated in the Kane County solicitation for the purchase of gasoline and diesel products for the last 20 years. The Kane County Sheriff's Office, Department of Transportation, Forest Preserve and the City of Aurora participate in this bid.
DISCUSSION:
This year Kane County received bids (BID 45-019) from six different vendors, five of which submitted the lowest bid for different products. The bid results are based on the Oil Price Information Service (OPIS) low for Chicago, IL plus vendor markup on 10/11/19(included with vendor bid submissions).
In order to simplify logistics and streamline the procurement process, per Resolution 19-393, the Kane County Board voted to award the fuel purchase contract to the two lowest bidding vendors for all products combined. Mansfield Oil Company, located in Gainesville, GA, will supply tank loads (7,000 - 10,000 gallons) of all products. Blu Petroleum Inc., located in Mundelein, IL, will supply wagon loads (200 - 5,000 gallons) of all products.
The Kane County Contract commences on December 1, 2019 and runs until November 30, 2020.
$2,022,600.00 has been requested in multiple xxx-xxxx-xxx-62.40 accounts (table attached) for the purchase of fuel for the City's motorized fleet and backup generators in 2020.
$883,600.00 of the total requested fuel budget will be allocated in account 120-4431-418.62-40, to purchase tank loads of unleaded and diesel fuels, which will be stored at and dispensed from the City of Aurora Central Garage. The applicable xxx-xxxx-xxx.62-40 accounts will be billed to other divisions that use this fuel.
Since the Central Garage fuel will be sold internally, $883,600....
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