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TO: Mayor Richard C. Irvin
FROM: Shanita Thompson, Director IT Operations
Tim Shields, GIS Analyst
DATE: October 3, 2019
SUBJECT:
Authorization to purchase ArcServer software from Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $34,000.00, for the Geographic Information System mapping, and an annual maintenance in the amount of $10,000.
PURPOSE:
The Information Technology Division's GIS Team is in need of another ArcServer license to provide redundancy and a more stable environment. Providing an additional server will increase capacity for the implementation of Central Square Technologies TRAKiT Land Management Software for Development Services.
BACKGROUND:
The City of Aurora has standardized on ESRI software for Geographical Information System (GIS) mapping. This software is utilized by GIS staff, as well as several departments throughout the organization. It also interfaces with and provides mapping information for the Sensus' water meter reading system, Development Services' land files, Public Works JULIE tickets, and the City's 911 Computer Aided Dispatch (CAD) system.
DISCUSSION:
In order for the City's GIS system to grow with the future demand, the ArcServer software is needed.
ESRI has submitted a quote in the amount of $34,000. This covers the cost of software licensing, as well as implementation. There will also be an additional annual maintenance fee of $10,000 bringing our current annual maintenance renewal for all licenses to $42,095.08.
ESRI is the only authorized reseller on Arc Server and has been quoted from the Illinois State contract # CMS7972640. The funds will be paid from account number 101-1380-419.64-10 with a budgeted amount of $219,800.00.
IMPACT STATEMENT:
Not approving the purchase runs the risk of the GIS environment becoming unstable and having more frequent outages.
RECOMMENDATIONS:
It is recommended to purchase ArcServer software from Environmental Systems Research...
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