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TO: Mayor Richard C. Irvin
FROM: Mike Kaufman, Assistant Fire Chief
Jim Birchall, Chief Public Facilities Officer
DATE: April 1, 2025
SUBJECT:
A resolution authorizing the Director of Purchasing to process a change order to the agreement with Cordogan Clark for the architectural services, including design, engineering, and construction services for Fire Administration/Fire Station #4 in the amount of $817,886.00.
PURPOSE:
To authorize the additional costs as the scope has increased from the City's original estimate.
BACKGROUND:
In 2021, the Aurora Fire Department (AFD) hired a consultant to conduct a Fire Station Location Analysis to establish optimal locations for the planned additional fire station, and relocation of two (2) stations, required to effectively meet fire and EMS service demand due to the continued growth and development of the city. The study determined it would be in the best interest of the public and the Fire Department to construct a new Station #13 and relocate Stations #9 and #4. Following Council approval, a Capital Improvement Plan (CIP) for the relocations and new buildings was submitted and approved. Staff released a Request for Proposals (RFP) on May 15, 2022, for architectural services and began looking for property. The acquisition of property for Station #9 was approved on Tuesday, September 12, 2023 (O23-056).
Cordogan Clark was awarded the architectural services for the Fire Department Headquarters/Fire Station #4 with resolution R23-299 in October 2023. At the time of the initial contract, the scope/size of the station was not fully developed. As historically done, the original proposal was a percentage of construction basis, the City capped it within the resolution as a not to exceed fixed dollar amount.
DISCUSSION:
The initial request to the Infrastructure and Technology Committee was a requested increase of $1,021,544. After our many meetings and discussions, Cordogan Clark offered to reduce their fees from 7.5% ...
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