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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: April 11, 2024
SUBJECT:
A Resolution to award a contract to Geneva Construction Co. in the amount of $5,616,891.50, and to appropriate $3,500,000.00 of MFT Funds for the 2024 Citywide Street Resurfacing-EAST project.
PURPOSE:
To award the Construction Contract for the 2024 Citywide Street Resurfacing-EAST project and to appropriate Motor Fuel Taxes (MFT) by Illinois Department of Transportation (IDOT) Resolution for MFT Section No. 24-00000-00-GM.
BACKGROUND:
The City maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. Unlike recent years, the 2024 Citywide Resurfacing Project has been broken up into 2 separate contracts. Performing resurfacing work under two separate contracts was last done in 2016. This Construction Contract includes the resurfacing of 24.3 lane miles of streets throughout the City. Both of the 2024 Citywide Resurfacing Projects combined will resurface a total of 38.4 lane miles of streets. In 2022 the City resurfaced 40.6 lane miles, and in 2023 the City resurfaced 43.4 lane miles of streets (some work is still remaining to be completed this calendar year).
DISCUSSION:
Bids were opened and publicly read on April 3, 2024 (Bid No. 24-036). The bid tabulation for the bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Geneva Construction Co. of Aurora, IL in the amount of $5,616,891.50 which is 9.4% less than the Engineer's Cost Estimate. A copy of the submitted bid is attached as Exhibit 'D' and the advertised bid documents are attached as Exhibit 'E'. Geneva Construction Co. is IDOT Certified and has previously completed work for the City of Aurora on a number of resurfacing projects, including the 2020, 2021, and 2023 programs, and federally funded resurfacing projects. We recommend awarding the 2024 Street Resurfacing Projects, MFT Sect...
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