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TO: Mayor Richard Irvin
FROM: Michael Pegues, CIO
Jeff Anderson, Deputy CIO
DATE: March 14, 2024
SUBJECT:
Resolution to enter into a three-year Enterprise Agreement for the purchase of Microsoft software from the State of Illinois Department of Innovation and Technology Joint Purchasing Contract CMT #1176800 with Dell Marketing L.P. in an amount of $1,889,555.20.
PURPOSE:
The Information Technology Department requests authority to purchase a three-year renewal of Microsoft Enterprise and Select licenses from Dell Marketing L.P. (Dell). This Microsoft Enterprise Agreement (EA) purchase will include licenses and software assurance for previously covered applications and Office 365.
This purchase will renew Microsoft desktop operating system licenses for computing devices (desktop computers, laptops, tablets and smart phones) currently utilized by staff city-wide, for email and the suite of Microsoft Office 365 products. Also included in this purchase is Microsoft enterprise licensing SQL Database licenses SharePoint Server, Data Center and System Configuration Manager licensing.
BACKGROUND:
The City has used an EA to license and manage Microsoft software since at least 2014. The EA is offered through Microsoft and administered by approved partners to sell and support Microsoft products as Microsoft does not sell directly to the public. An EA streamlines license management within the City, simplifies purchasing and provides for predictable payments throughout the agreement. Under an EA, the costs for both maintenance and new purchases are spread out over the three years of the contract term. Prices are also locked for the term of the contract and updates to software are included in the EA at no additional cost through the Microsoft Software Assurance program, which provides for technical support, training and planning services.
The State of Illinois holds a Microsoft Licensing Solutions Provider (LSP) Statewide Master Contract which provides governm...
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