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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: March 25, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to enter into agreements with Aurora Wire and Fixture Company (AWF), Electric Conduit Construction (ECC), and Platt Electric, Inc in a cumulative amount not to exceed $450,000 for the relocation of existing electrical infrastructure from vaults located under the sidewalk along Broadway from Benton Street to New York Street.
PURPOSE:
To obtain approval to authorize the Director of Purchasing to enter into agreements with three vendors to relocate existing electrical infrastructure from vaults located under the sidewalk along Broadway from Benton to New York.
BACKGROUND:
As part of the upcoming Broadway Streetscape/Reconstruction project, the City is looking to infill all remaining under-sidewalk utility vaults along the three blocks of Broadway from Benton to New York. Before these vaults can be infilled, all existing electrical service that is currently located within the vaults must be relocated to the adjacent basement of the respective buildings.
DISCUSSION:
The City solicited bids from contractors for this relocation work in December 2023 but received no bids in response to the published request. Following this failed attempt to retain a single contractor to perform the entire scope of this relocation contract, the City elected to conduct a site visit with three contractors (AWF, ECC, and Platt Electric) that had expressed interest in the project. Due to the facts that the pricing received from all three contractors was reasonably similar (all within 15% of each other) and the City needs to get this work completed in a timely manner to not impede the overall progress of the Broadway project, staff is recommending the work be divided evenly among the three contractors.
City staff is currently working with the contractors and ComEd to determine the best grouping of vaults for each contractor and...
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