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TO: Mayor Richard C. Irvin
FROM: Mike Pegues, Chief Information Officer
Jeff Anderson, Deputy CIO
DATE: February 2, 2024
SUBJECT:
A resolution to approve $100,000 for any necessary repairs or replacement of City-owned Closed Circuit TV (CCTV) cameras for 2024.
PURPOSE:
Resolution R21-135 awarded a contract for Preventive Maintenance & Support of City-owned CCTV cameras to Scientel Solutions, LLC ("Scientel") through a competitive bidding process. This resolution requests $100,000 for any necessary repairs and replacement of CCTV cameras to avoid later ratification of these expenditures.
BACKGROUND:
Scientel has performed admirably since 2021, in maintaining the City's CCTV network and ensuring that equipment is connected, aligned, and operating to the needs of all City departments.
In prior years, when CCTV repairs or replacements were needed, these were either done using existing funds within the IT Department budget or during the annual contract true-up presented to Council.
DISCUSSION:
Staff believes that this process will be much more effective for repairs and replacements - as this is what is followed for several other providers including those for fiber and low-voltage cabling.
This will also streamline the annual contract true-up process as that will only be needed for increased support costs due to increases in CCTV devices utilized by the City.
As has been done in previous years, City staff will bring larger deployments and projects to Council individually for approval. Examples of this are the deployments at River Edge Park and 1226 Grand Boulevard.
Funds in account 101-1280-419.38-26 will be utilized for these purposes.
IMPACT STATEMENT:
Approval of this resolution will allow City IT staff to work quickly to repair and remediate issues with existing City CCTV cameras.
RECOMMENDATIONS:
That the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF P...
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