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TO: Mayor Richard C. Irvin
FROM: Steve Andras, P.E., Airport Manager
DATE: February 7, 2024
SUBJECT:
A request authorizing the City of Aurora to amend an engineering consultant agreement with Crawford, Murphy and Tilly, Inc. for construction phase engineering services for the Phase 2 Airfield Pavement Rehabilitation Project (ARR-4648) located at the Aurora Municipal Airport.
PURPOSE:
To obtain approval for an amendment to a consultant agreement for construction phase engineering work associated with the Airfield Pavement Rehabilitation Phase 2 Project.
BACKGROUND:
The City of Aurora City Council passed resolution R19-347 in September of 2019, authorizing the Mayor and City Clerk to enter into a consultant agreement in the not-to-exceed amount of $87,100.
During construction, the contractor for this project required a significant amount of coordination with Crawford, Murphy and Tilly, Inc. for pavement mix design issues, multiple submittals and rejections of materials, shop drawing reviews and general on-stie observation.
The total cost for this additional consulting work is $52,900 and is eligible for reimbursement under the Airport Improvement Program (AIP). The typical 90% Fed., 5% State and 5% Local participation applies leaving the City of Aurora's cost for this work at $2,645. In order to process the reimbursement, the City of Aurora is required to pay the consultant (CMT) the full amount of $52,900.
This payment will exceed the previously approved not-to-exceed amount by more than $50,000 and therefore requires City Council approval.
DISCUSSION:
Work was completed in 2023, funds are available in account 504-4454-433.73-99 to pay for work.
IMPACT STATEMENT:
The approval of this amendment will have no negative impact to the City of Aurora.
RECOMMENDATIONS:
We respectfully request that you forward this request to the Building, Zoning and Economic Development Committee for their review and favorable recommendation.
cc: Building, Zoning an...
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