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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: February 12, 2024
SUBJECT:
Resolution to adopt unit prices provided by four respondents for 2024 Electrical Supplies for the Electrical Division.
PURPOSE:
To obtain approval to adopt unit prices provided by Crescent Electric Supply, JP Simons & Company, Oxie Valley Electric Supply, and Revere Electric for 2024 Electrical Supplies for the Electrical Division.
BACKGROUND:
The City recently published an Invitation to Bid (ITB) for annual pricing of Electrical Division Supplies. The intent of this is to freeze commonly fluctuating unit prices. The previous pricing expired on December 31, 2023 and this year's invitation will establish unit prices for 2024 (with options to renew in 2025 and 2026) for materials and supplies used by the Electrical Division during routine and ongoing maintenance of City infrastructure.
The ITB for 2024 Electrical Supplies was advertised in the newspaper and sent directly to several suppliers. Unit prices were received from five respondents and are summarized in the attached Bid Tabulation. The unit prices recommended for acceptance provided the lowest price for specific items highlighted in yellow. The lowest price per item will be used unless delivery time or cost becomes an issue, at which point the item would be purchased from the respondent with the next lowest price and necessary availability for that item.
By accepting prices from multiple respondents and establishing open purchase orders as necessary, the Electrical Division is able to readily pick up materials as needed rather than waiting to obtain individual quotes and a separate purchase order each time something is needed.
This bid was subject to Local Preference, which was only a factor for item 7 shown in orange on the attached Bid Tabulation. As a result, Oxie Valley Electric Supply is identified as having provided the lowest pricing for this item.
DISCUSSION:
Funding for materials,...
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