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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
DATE: January 25, 2024
SUBJECT:
2024 Fleet Vehicle & Equipment Procurements
PURPOSE:
To procure replacement and additional vehicles to ensure that City divisions have adequate vehicles to perform their missions safely and effectively.
BACKGROUND:
The Fleet Maintenance Division monitors the number, condition, and usage of the City's fleet assets, recommending adjustments or replacements where warranted. Inventory levels and divisional assignment of fleet assets are occasionally adjusted to accommodate staff levels or divisional duty modifications. An asset is typically recommended for replacement when it can no longer perform its intended function(s) safely and efficiently. Assets may also be recommended for replacement if replacement parts have become obsolete or if newer technologies are available that would result in enhanced operational efficiencies, operator safety, or reduced environmental impact. Assets that are recommended and approved for replacement are either reassigned to lesser roles, traded, or sold.
Many of the City's fleet assets are procured through cooperative purchasing programs such as Sourcewell (formerly known as the National Joint Purchasing Cooperative), the Suburban Purchasing Cooperative (SPC), and BidBuy (Illinois State e-Procurement Program). These programs bid vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use greater purchasing power to get lower prices. In the event a fleet asset is not available through a cooperative, if availability is significantly delayed, or if a better value can be realized, local sources may be utilized.
Multiple fleet asset replacements and additions have been approved in the City's 2024 budget; however, due to the ongoing material supply and labor shortages, increasing emissions standards, and electrification initiatives, automotive manufacturers have drast...
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