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TO: Mayor Richard C. Irvin
FROM: Robert Greene, City Traffic Engineer
DATE: June 30, 2022
SUBJECT:
A resolution awarding the Illinois Avenue at Randall Road and Elmwood Drive Traffic Signal Modernization project to the low bidder, H & H Electric Company and the appropriation of $627,604.56 of Motor Fuel Tax (MFT) funds for the project).
PURPOSE:
To award the Illinois Avenue at Randall Road and Elmwood Drive Traffic Signal Modernization project to the low bidder, H & H Electric Company and the appropriation of $627,604.56 of Motor Fuel Tax (MFT) funds for the project.
BACKGROUND:
The project consists of modernizing existing traffic signal equipment at the intersection of Illinois Avenue/Randall Road and Illinois Avenue/Elmwood Drive. The existing traffic signals at these intersections were installed decades ago and the current condition of the equipment is poor and needs replacing the traffic signal equipment.
DISCUSSION:
The project bid was advertised on June 7, 2022. The City opened bid on June 22, 2022, the low bidder was H&H Electric Company at $627,604.56, approximately 5% below the Engineer's estimate of $657,177.00.
Local preference does not apply to this project due to funding source. This project uses Motor Fuel Tax (MFT) Funds and would need appropriating the funds.
The City budgets MFT funds annually for work of this nature in CIP GC 078 and generally the work is limited to smaller equipment upgrades/replacements, however upon inspection of these signals and developing the scope of required improvements, it is anticipated that the funds available in the account associated with GC078 Traffic Signal Equipment-Mast Arms 203-4020-418-38-22, will not be sufficient to cover all of the work. Accordingly, a budget amendment appropriating additional MFT funds in the amount of $594,700 will be processed, if needed. Due to anticipated lengthy lead time for material fabrication and delivery and the continual increase in material costs, staff recomm...
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