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TO: Mayor Richard C. Irvin
FROM: Ian Wade, PE - Capital Projects Manager
DATE: June 27, 2022
SUBJECT:
A resolution authorizing the Director of Purchasing to utilize the Sourcewell Cooperative Purchasing Contract to enter into an agreement with Altorfer Power Systems, 301 S Mitchell Court, Addison, IL 60101 in the amount of $138,025.00 to purchase an Emergency Generator for the DSC Building.
PURPOSE:
To utilize the Sourcewell Cooperative Purchasing Contract to enter into an agreement with Altorfer Power Systems, 301 S Mitchell Court, Addison, IL 60101 in the amount of $138,025.00 to purchase an Emergency Generator for the DSC Building
BACKGROUND:
The City recently published a Request for Bids to furnish and install a gas generator and electrical systems to provide emergency backup power for the Development Services Center (DSC) building. The scope of services also included excavation for and construction of a reinforced concrete pad and footings for the generator in accordance with project plans and specifications provided by Fehr Graham and MGH Consulting Engineers.
As discussed in detail in a pre-requisite Resolution to be presented to this Committee concurrently (22-0505), City staff is recommending the lone bid received be rejected to allow City staff to direct purchase the generator utilizing an existing cooperative purchasing contract and procure the associated sitework separately once the generator is secured.
DISCUSSION:
Based on the assumption that the lone bid will be rejected, the City reached out to numerous vendors directly and received pricing for a total of seven generators from three vendors (see attached summary).
Of the three vendors that provided pricing, only Altorfer Power Systems of Addison, IL indicated participation in a Cooperative Purchasing Contract (Sourcewell Contract #120617-CAT valid thru January 29, 2023). Considering this participation, the reputable brand and competitive price proposed, and the fact that one of the two generators that they provided pricing for is already in stock (as opposed to the ~30 week lead time provided by others), City staff is recommending the purchase of the stock Caterpillar generator from Altorfer Power Systems at a price of $138,025.00.
Sufficient budgeted funds are available in account 287-4010-417.73-40 (ARPA Funding allocations) for this purchase.
IMPACT STATEMENT:
By purchasing a generator which is ready for delivery now, the chances of a costly loss of power and productivity at the DSC building is greatly reduced. Further, the City is able to lock in this price and avoid potential cost increases associated with long lead times or a rebid.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure & Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the Director of Purchasing to utilize the Sourcewell Cooperative Purchasing Contract to enter into an agreement with Altorfer Power Systems, 301 S Mitchell Court, Addison, IL 60101 in the amount of $138,025.00 to purchase an Emergency Generator for the DSC Building.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, a Request for Bids was advertised on April 26, 2022 and the lone bid received significantly exceeded the project budget; and
WHEREAS, a request to reject this bid has been submitted, allowing the City to request pricing directly from vendors; and
WHEREAS, pricing to provide an in-stock Caterpillar generator utilizing the Sourcewell Cooperative Purchasing Contract #120617-CAT was received from Altorfer Power Systems
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: the Director of Purchasing is authorized to utilize the Sourcewell Cooperative Purchasing Contract #120617-CAT to enter into an agreement with Altorfer Power Systems, 301 S Mitchell Court, Addison, IL 60101 in the amount of $138,025.00 to purchase an Emergency Generator for the DSC Building