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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: June 13, 2022
SUBJECT:
A Resolution to award a contract to Geneva Construction Co. in the amount of $1,875,989.00 for the 2022 Contract #2 - City Wide Sidewalk, Patching, Striping and Bike Path Overlay Projects.
PURPOSE:
To award a Construction Contract for various maintenance projects throughout the City.
BACKGROUND:
The City maintains over 530 centerline miles of streets that include sidewalks, pavement markings and bike paths. Staff has identified 43,445 square feet of deteriorated sidewalks, 17,793 square yards of deteriorated pavement and over 25 miles of pavement markings that need to be replaced. This project will also include overlaying bike paths, replacing pavement markings on utility projects, sidewalk widening downtown, and other miscellaneous maintenance work throughout the City.
DISCUSSION:
This project was advertised on May 15, 2022 in the Aurora Beacon News, several vendors viewed the documents from the City's website and bids were opened and publicly read on June 6, 2022. The bid tabulation for the four bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Schroeder Asphalt Services, Inc of Huntley, IL in the amount of $1,875,989.00 which is 7.07% more than the Engineer's Cost Estimate.
The local preference ordinance applies to this project. Schroder Asphalt was the lowest bidder at a cost of $1,875,989.00. Geneva Construction was the only local business that bid, and their bid price was $1,959,978.75. That is a difference of $83,989.75, or 4.48%, which falls within the parameters of the local preference ordinance (O20-029). Geneva Construction has indicated they will match the low bid amount.
We recommend awarding the 2022 Contract #2 to Geneva Construction Co. for the revised unit prices submitted as Exhibit 'C'. A copy of Geneva Construction Co.'s submitted bid is attached as Exhibit 'B'.
The 2022 City Budget provides funds for this project in the following accounts:
|
Building & Grounds |
|
101-4430-418.38-05 |
$ 20,000.00 |
|
Municipal Motor Fuel Tax |
GB097 |
212-4460-431.73-91 |
$ 490,000.00 |
|
Long Term Control Plan |
B031 |
281-1856-512.73-09 |
$ 3,600.00 |
|
Ward 3 - Sidewalks |
|
313-4460-431.38-18 |
$ 44,000.00 |
|
Ward 9 - Roads |
|
319-4460-431.38-55 |
$ 140,000.00** |
|
Street Sealing and Patching |
|
340-4040-431.65-06 |
$ 249,789.00 |
|
Capital - Right-of-Way Imp |
E004 |
340-4460-431.38-61 |
$ 735,000.00 |
|
Capital - Neighborhood Imp |
GB097 |
340-4460-431.73-91 |
$ 190,000.00 |
|
Waterline Rehab |
IC076 |
510-4058-511.73-02 |
$ 3,600.00 |
** Maximum Amount. Ward 9 Funds to be finalized at later date. Bike path work will be eliminated if less Ward 9 funds are used.
IMPACT STATEMENT:
Construction will begin in July and be completed by November. Only minor impacts to local traffic are expected.
RECOMMENDATIONS:
Please forward this resolution to the Infrastructure and Technology Committee for their review and recommendation.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to award a contract to Geneva Construction Co. in the amount of $1,875,989.00 for the 2022 Contract #2 - City Wide Sidewalk, Patching, Striping and Bike Path Overlay Projects.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to repair sidewalks, streets and bike paths and perform various maintenance projects throughout the City; and
WHEREAS, bids were received and publicly opened and read on June 6, 2022 with bid tabulation attached hereto and incorporated as Exhibit 'A'; and
WHEREAS, Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 has agreed to match the lowest responsible bidder in the amount of One Million Eight Hundred Seventy Five Thousand, Nine Hundred Eighty Nine Dollars and Zero Cents ($1,875,989.00) per the local preference ordinance (O20-029); and
WHEREAS, the 2022 City Budget provides funds in the following accounts:
|
Building & Grounds |
|
101-4430-418.38-05 |
$ 20,000.00 |
|
Municipal Motor Fuel Tax |
GB097 |
212-4460-431.73-91 |
$ 490,000.00 |
|
Long Term Control Plan |
B031 |
281-1856-512.73-09 |
$ 3,600.00 |
|
Ward 3 - Sidewalks |
|
313-4460-431.38-18 |
$ 44,000.00 |
|
Ward 9 - Roads |
|
319-4460-431.38-55 |
$ 140,000.00 |
|
Street Sealing and Patching |
|
340-4040-431.65-06 |
$ 249,789.00 |
|
Capital - Right-of-Way Imp |
E004 |
340-4460-431.38-61 |
$ 735,000.00 |
|
Capital - Neighborhood Imp |
GB097 |
340-4460-431.73-91 |
$ 190,000.00 |
|
Waterline Rehab |
IC076 |
510-4058-511.73-02 |
$ 3,600.00 |
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Geneva Construction Co. for the unit prices shown within the bid as set forth in Exhibit 'C'.