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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: May 10, 2021
SUBJECT:
A Resolution authorizing the execution of an Engineering Agreement with Transmap Corporation in the not to exceed amount of $133,682.50 to update the City's Pavement Management System.
PURPOSE:
To provide the inspection and analysis required to update the City's Pavement Management System (PMS), which will be utilized to develop a maintenance program for the next five years.
BACKGROUND:
The City established the existing PMS in 2010 with the intent of determining the required annual roadway rehabilitation budget and also the most cost-effective way to utilize those funds to maintain the City's 530 miles of roadway in a condition that is acceptable to the motoring public.
A critical component of the PMS is accurate field data of the existing roadway conditions, also known as the Pavement Condition Index, or PCI. Due to many factors, roadways all deteriorate at different rates, therefore data is generally considered outdated after about five years. For that reason, the roadways were surveyed again in 2014 and a scheduled reinspection in 2020 was postponed due to budget concerns from the COVID 19 Pandemic. As those budget concerns have eased in 2021, it is recommended to conduct a new condition evaluation in order to update the PMS and use the new data for developing roadway programs for the next five years.
DISCUSSION:
Due to the specialized equipment required to obtain and analyze the data, it is more cost effective to utilize an outside vendor for these tasks.
The City published a Request for Proposals (RFP) for the Pavement Evaluation services on March 3, 2020. Staff reviewed the proposals and determined that Transmap Corporation (Transmap) was the most qualified firm. Fourteen (14) firms submitted their proposals and the top 3 firm's scores are attached as Exhibit 'B'.
This partially followed the Request for Qualifications process and is...
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