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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: April 12, 2021
SUBJECT:
A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with HR Green, Inc. in the not to exceed amount of $119,131.00 for the 2021 City Wide Resurfacing Projects.
PURPOSE:
This Engineering Agreement will provide Construction Inspection and Material Testing Services for the 2021 City Wide Resurfacing Projects.
BACKGROUND:
The City plans to resurface 35.7 lane miles of streets for over $5.5 million. City staff takes the lead on construction observation and administering the project during construction. In order to oversee construction including inspections, work layout and fully document work, the City will require an experienced Resident Engineer to assist city staff with this project. Material Testing is also required to document work in accordance with Illinois Department of Transportation (IDOT) standards.
DISCUSSION:
The City published a Qualifications Based Selection (QBS) for the Resident Engineer services on February 4, 2021. Seventeen (17) firms submitted their statement of qualifications (SOQ). Staff reviewed the SOQs and determined that HR Green, Inc. of Aurora, IL was the most qualified with the top 3 firm's scores attached as Exhibit 'B'.
This followed the Request for Qualifications process and is not subject to the local preference policy.
The attached Engineering Services Agreement from HR Green, Inc. noted as Exhibit 'A' provides an experienced full time Resident Engineer for up to 1,000 hours and additional fees for a sub-consultant to provide Material Testing. HR Green will assist the Engineering Department with construction supervision on the 2021 City Wide Resurfacing projects as detailed in the scope of services in an amount not to exceed $119,131.00.
The 2021 City Budget has budgeted $119,131.00 in account no. 340-4460-431.73-91 (Capital Improvements Fund) for these services.
IMPACT STATEMENT:
No impact.
RECOMMENDATIONS:
Please forward this resolution to the Infrastructure and Technology Committee for their review and recommendation
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution authorizing the execution of a Phase 3 Construction Engineering Agreement with HR Green, Inc. in the not to exceed amount of $119,131.00 for the 2021 City Wide Resurfacing Projects.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, it is necessary and desirable to retain an additional Resident Engineer to assist with construction supervision for the 2021 City Wide Resurfacing Projects; and
WHEREAS, the City published a Qualifications Based Selection (QBS) for the 2021 City Wide Resurfacing Phase III Construction Engineering Services on February 4, 2021. Seventeen (17) firms submitted their statement of qualifications (SOQ). Staff reviewed the SOQs and determined that HR Green, Inc. of Aurora, IL was the most qualified; and
WHEREAS, there is a need for an Engineering Agreement with HR Green, Inc. of 2363 Sequoia Drive, Suite 101, Aurora, IL 60506 in an amount not to exceed $119,131.00, a copy of which Agreement is attached hereto and incorporated herein as Exhibit 'A'; and
WHEREAS, the 2021 City Budget provides $119,131.00 for this item in account no. 340-4460-431.73-91 (Capital Improvement Fund) for this project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City Clerk and Director of Purchasing are hereby authorized to execute the Engineering Agreement with HR Green, Inc. as set forth in Exhibit 'A'.