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TO: Mayor Richard C Irvin
FROM: William Hull, Lieutenant
DATE: 03/18/2021
SUBJECT:
A Resolution to approve the purchase of five Toshiba es4518A multi-function copiers and quarterly maintenance from KKC Imagining of Aurora, Illinois through the TIPS Cooperative Contract, Region 8 Education Service Center, Pittsburg, Texas, recommended to the Public Health, Safety and Transportation Committee.
PURPOSE:
To purchase replacement copy machines for the Aurora Police Department. These copiers are essential for day to day operations in all areas of the department and will replace aging copiers that require constant repair.
BACKGROUND:
All five of the copiers currently being replaced were purchased in November 2009. These copiers, now almost 12 years old are starting to require monthly and in some cases; weekly service calls. Currently the Aurora Police Department has 21 copy machines in use; this purchase is an approved 2017 decision package and is now in the fourth year of a 5 year replacement rotation, which will continue for the duration of the department, thus allowing us to replace a small group of copiers every year on a five year cycle. We are purchasing five black and white multi-function copiers (Toshiba e-studio 4518A).
Note, these copiers were due to be replaced last year (2020) but due to COVID 19 the approved 2020 funds were carried-over into 2021.
DISCUSSION:
Copiers are a daily necessity at the Aurora Police Department and given the state of our old copiers; we are in need of replacement units. Upon receiving authorization to purchase new copiers, we would purchase five Toshiba e-studio 4518A, black & white copiers at a cost of $5,324.00. These five copiers would have a total cost of $26,620.00. Pricing for these copiers was secured through "The Inter-local Purchasing System" (TIPS) Cooperative Contract; providing the lowest, most responsible pricing for these Toshiba copiers.
2021 Funds are available in the amount of $26,620.00 for this purc...
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