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TO: Mayor Richard C. Irvin
FROM: John Hoffmann, P.E., Engineering Coordinator
DATE: March 22, 2021
SUBJECT:
A resolution to reject all bids for the furnish and installation of the Downtown Greenhouse in Ward #4.
PURPOSE:
To reject the one non-conforming bid.
BACKGROUND:
The City went out for public bid for the construction of a greenhouse at the electrical storage yard at 339 Middle Street. This greenhouse will allow the City to grow various plants for the downtown area in lieu of purchasing mature plants. This will result in a significant savings for the City.
The project was advertised publicly and while it was viewed by 11 contractors and several bid companies, only one bid was received. The single bid was non-compliant and also over budget.
DISCUSSION:
The City is exploring other options at this time. It is possible that City forces will construct the greenhouse and staff will explore utilizing the JOC program as well.
IMPACT STATEMENT:
The purchase and installation of the greenhouse will be delayed.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution to reject all bids for the furnish and installation of the Downtown Greenhouse in Ward #4.
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the project was advertised publicly and opened and read publicly via a non-mandatory teleconferenced and live streamed bid opening at 2:00 pm on March 10, 2021; and
WHEREAS, one non-responsive bid was received; and
WHEREAS, City staff feels that it is in the best interest of the City to explore other options to furnish and install the greenhouse.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: to reject all bids for the furnish and installation of the Downtown Greenhouse in Ward #4.