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TO: Mayor Richard C. Irvin
FROM: Giovanni Santana, Superintendent of Parks & Recreation
DATE: March 10, 2021
SUBJECT:
Resolution awarding the bid to Service Sanitation, Inc. for one year of rental and service of portable toilets for the various divisions of the City of Aurora.
PURPOSE:
To obtain City Council approval of requested resolution.
BACKGROUND:
The portable toilet contract expired at the February 2021. The Parks & Purchasing Divisions have worked closely with all other applicable divisions to make sure that the City’s needs are met in the new contract to cover portable toilets for the city owned park properties, golf course, special events and other locations as needed
DISCUSSION:
The bid was published in the Aurora Beacon News, on DemandStar (a free national site) and the City's website.
Two bidders responded to the invitation to bid. Service Sanitation located in Aurora, Illinois and Lakeshore Recycling Systems located in West Chicago, Illinois. While Service Sanitation wasn't the lowest bidder, this bid was subject to local preference and were within a 5% margin. Service Sanitation was offered the option to match the lower prices and accepted. Service Sanitation has had the last several contracts and has fulfilled their obligations meeting expectations.
Based on 2019 expenses of $40,303 staff anticipates a similar expense in 2021 and going forward based on the current events schedule. The 2021 Budget provides funding in accounts 101-4440-451.39-30 and 101-4441-451.39-30 for the various Park locations, account 550-4442-451.39-30 for Phillips Park Golf Course, account 215-1302-419.50-50 for Community Services, various individual accounts for Special Events, account 101-1370-440.50-91 for Youth Services and account 101-4460-431.39-30 for Street Maintenance.
IMPACT STATEMENT:
By not approving this contract the City of Aurora will faces a potential interruption in service along with the possibility of receiving subpar service from new vendor.
RECOMMENDATIONS:
That the City Council adopts the resolution accepting the recommended bidder, Service Sanitation, Inc. for one year rental and service of portable toilets.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Awarding the bid to Service Sanitation located in Aurora, Illinois for Portable Toilet Rental/Service for various City of Aurora Divisions
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City’s portable toilet contract expired February 2021; and:
WHEREAS, the City requested bids for various Park and Golf Course locations, Community Services/Hesed House, Street Maintenance, and other divisions as required, for one year; and
WHEREAS, The 2021 Budget provides funding in accounts 101-4440-451.39-30 and 101-4441-451.39-30 for the various Park locations, account 550-4442-451.39-30 for Phillips Park Golf Course, account 215-1302-419.50-50 for Community Services, various individual accounts for Special Events, account 101-1370-440.50-91 for Youth Services and account 101-4460-431.39-30 for Street Maintenance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: does hereby approve to award the bid to Service Sanitation located in Aurora, Illinois for portable toilet rental/service needed for various City Divisions and does hereby further authorize its Purchasing Division to issue the necessary orders to implement of same.