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TO: Mayor Richard C. Irvin
FROM: Mark Phipps, Engineering Coordinator
DATE: March 1, 2021
SUBJECT:
Resolution to award a three year contract to Cox Landscaping, LLC in the amount of $83,300.00 per year for the Landscape Maintenance of Rain Gardens and Miscellaneous Storm BMPs project in Wards 1, 2, 3, and 4.
PURPOSE:
To maintain the rain gardens and other green infrastructure installed in 21 locations throughout the City in order to meet the requirements of the EPA mandated Combined Sewer Overflow Long Term Control Plan.
BACKGROUND:
The City completed the EPA mandated Combined Sewer Overflow Long Term Control Plan in 2010. The Plan involves sewer separation, storage and treatment of wet weather flows, and green infrastructure in order to reduce the frequency and duration of combined sewer overflows. Rain gardens were installed at 17 intersections on the East Side of Aurora in 2012 with a $1.4 million Illinois Green Infrastructure Grant from the IEPA. The maintenance of these rain gardens, as well as bio-swales and bio-filtration basins in four other locations, has been performed for the City by a landscaping contractor since 2016. The 21 locations are illustrated on Exhibits A1-A5.
The Landscape Maintenance of Rain Gardens and Miscellaneous Storm BMPs project was publicly advertised for bids. Exhibit B is the project advertisement. The bids were received, opened, and read aloud on February 24, 2021. The four acceptable bids are tabulated in Exhibit C. Exhibit D is a copy of the low bid from Cox Landscaping, LLC of 9000 E. Veterans Parkway, Yorkville, IL 60560.
This project was subject to the Local Preference ordinance.
DISCUSSION:
The bid from Cox Landscaping, LLC was the lowest responsible bid. The Stormwater Management Facility Maintenance/Improvement account (Project B049 account 280-1852-512.81-90) has a remaining balance of $3,675,000. This contract has a three year term at $83,300.00 per year. Typical maintenance tasks include contr...
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