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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: March 8, 2021
SUBJECT:
A resolution to award the 2021 Citywide Pavement Patching for Water and Sewer Maintenance to Schroeder Asphalt Services, Inc., P.O. Box 831, Huntley, IL 60142.
PURPOSE:
This is an annual project that is required to patch pavement in the public right of way that was damaged in relation to utility repairs such as water main breaks and sanitary sewer repairs. Schroeder Asphalt Services, Inc. has completed similar projects in the past and has performed satisfactory work.
BACKGROUND:
This project was bid publicly, with an advertisement in the Aurora Beacon News on February 7, 2021. The proof of the advertisement is attached as Exhibit A. Bids were received, opened and read aloud publicly on February 24, 2021. Two bids were received with the tabulation of those bids attached hereto and incorporated as Exhibit B. The lowest responsible bid was from Schroeder Asphalt Services, Inc. of Huntley, IL in the amount of $894,040.00. A copy of the submitted bid is attached as Exhibit C. The lowest bid came in approximately 5% below the engineer's estimate. It is anticipated that a small portion of this contract will be used to address individual utility repairs performed by contractors to take advantage of better restoration prices.
This bid is required to follow the City's Local Preference Ordinance. The second lowest bidder is a certified local vender but their submitted bid was not within 5% of the lowest bid.
DISCUSSION:
This Citywide project will benefit the entire community, as it is the only contract that will be in place to repair the roadways that are damaged throughout the year due to utility repairs. This work is budgeted for on an annual basis. This contract shall have a maximum value of $894,040.00 budgeted in 2021 with funds coming from the entire amount budgeted in Account Number 510-4063-511-38-38 ($664,750.00), $150,000.00 from Account Number...
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