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TO: Mayor Richard C. Irvin
FROM: Timothy Forbes, Superintendent of Streets
DATE: 4/30/2020
SUBJECT:
A Resolution Authorization the Purchase of Bulk Rock Salt in the Amount of $81.13 Per Ton for the 2020-2021 Winter Season from Compass Minerals America Inc. Overland Park, Kansas
PURPOSE:
To obtain City Council approval for the purchase of bulk rock salt in the amount of $81.13 per ton from Compass Minerals America Inc. for the Division of Street Maintenance under the DuPage County Joint Purchasing Agreement Bid for the 2020-2021 winter season.
BACKGROUND:
The bulk rock salt is used to melt snow & ice from City streets, making safe for vehicular traffic. We will be dividing our road salt purchase again this year between DuPage County Department of Transportation and the State of Illinois. By dividing our road salt orders between two government agencies soliciting bids, we hope to have two different suppliers. This will provide alternate source of salt deliveries should one of the two providers be unable to make timely deliveries.
DISCUSSION:
The City anticipates purchasing from Compass Minerals America Inc. Approximately 8,500 tons (53% of the City's annual order) of bulk rock salt for the 2020-2021 winter season. This is a favorable price per unit compared to the Last Years IDOT quote from the State. The City will not order any salt until this fall as our current storage is full. This will preserve cash flow over the summer
Local preference does not apply since we are participating in a Joint Bid through DuPage County.
$900,000 has been budgeted for this expense in the 2020 using account 203-4460-431.65-32.
IMPACT STATEMENT:
Road salt improves driving conditions for vehicular traffic.
RECOMMENDATIONS:
The City Council approves the purchase of bulk road salt in the amount of$81.13 per ton from Compass Minerals America Inc. Overland Park, Kansas for the Division of Street Maintenance under the DuPage County, Department of Transportation bid.
cc: Council
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution approving the purchase of bulk rock salt in the amount of $81.13 per ton from Compass Minerals America Inc. Overland, Kansas for the Division of Street Maintenance under the DuPage County Joint Purchasing Agreement Bid for the 2020-2021 winter season
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora has an established winter roadway maintenance program; and
WHEREAS, DuPage County Division of Transportation provides a service for local government units to participate in a joint purchase of bulk rock salt which provides greater efficiencies of scale and resulting in lower cost per unit; and
WHEREAS, Compass Minerals America Inc. Overland, Kansas, has agreed to furnish 8,500 tons of bulk rock salt at a price of $81.13 per ton; and
WHEREAS, 2020 dollars have been appropriated for this expenditure in account 203-4460-431.65-32 in the amount of $900,000.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: That DuPage County Division of Transportation Joint Purchase Agreement of 8,500 tons of bulk road salt at a price of $81.13 per ton from Compass Minerals America Inc. Overland, Kansas for the 2020-2021 winter season is hereby approved, and further the purchase of rock salt from alternative sources should it become necessary is authorized, and the Purchasing Director is further authorized to issue the necessary orders to implement purchase of same.