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TO: Mayor Richard C. Irvin
FROM: Abby Schuler - Downtown Services Manager
DATE: April 20, 2020
SUBJECT:
Requesting approval of the Langton Group as the contractor for the division of Downtown Services mowing and landscape maintenance for 2020 in the amount of $29,418, with the option for two (2) one-year extensions.
PURPOSE:
To obtain City Council approval for mowing and landscape maintenance in the downtown.
BACKGROUND:
Downtown Services division is responsible for mowing and landscape maintenance of the downtown area. The mowing and maintenance includes 14,800 square yards of area adjacent to parking lots, and 20,100 square yards of green open space and right-of-way.
DISCUSSION:
A formal bid request was sent out for the mowing and landscape maintenance of the downtown for the 2020 season and included the option for two (2) one-year extensions. Responses were received from 11 vendors with Langton Group from Woodstock, IL being the lowest responsible bidder. References listed on Langton's bid were called and the reviews were very positive. The contracted vendor will provide mowing services, shrub trimming and edging, and spreading of City supplied mulch as needed. The mowing season typically runs April to the end of October.
While this project was subject to the local preference ordinance, no local vendor was within the 4% of the lowest, responsible bidder.
Funding for the services will be; accounts 520-4432-433.36-15 ($10,284) and 101-4430-418.36-15 ($19,134). A budget transfer has been requested to add funds to account 101-4430-418.36-15 in the amount of $8,000 from accounts 101-4430-418-32-20 and 101-4430-418-38-05 at $4,000 each. After the transfer, both mowing accounts will have enough funds to cover the year 2020 expenses
IMPACT STATEMENT:
This resolution must be approved in order to contract for downtown mowing and landscape maintenance.
RECOMMENDATIONS:
Request is for the approval of Langton Group for the mowing and landscape maintena...
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