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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: March 23, 2020
SUBJECT:
A resolution extending unit prices submitted by W.E. Mundy Landscaping & Garden Center, Inc. for the 2017 Citywide Landscaping Repair and Maintenance Program.
PURPOSE:
To accept/offer the first of two one year contract extension with W.E. Mundy Landscaping & Garden Center, Inc. to provide landscaping repair and maintenance for various divisions within the City of Aurora. The resolution also seeks to allow for administratively-approved extensions to the term of the contract when mutually agreed upon by the Department of Engineering and W.E. Mundy Landscaping & Garden Center, Inc., and executed by the Director of Purchasing or the Chief Financial Officer
BACKGROUND:
This contract was last bid in 2017 which expired on December 31, 2019 but the contract had option for 2 one year extensions in 2020 and 2021. A letter attached as exhibit A details Mundy Landscaping's desire to extending the 2017 unit prices and the City of Aurora division's utilizing this contract have the same desire. The contract is used primarily by the Water & Sewer Maintenance division to provide restoration of open spaces disturbed during utility maintenance and repair operations. The City of Aurora Street Maintenance Division also uses this contract to replace parkway trees. Other various City divisions utilize this contract to address minor landscaping repairs which makes up a small percentage of the program. This contract will not be used for restoration on any current or future capital improvement projects.
DISCUSSION:
The Citywide landscaping Repair and Maintenance Program was publicly advertised and bid in conformance with City procedures in 2017. The advertisement for bid is attached as Exhibit B. Three bids were received which can be seen on the attached bid tabulation attached as Exhibit C. Bids were reviewed and scored based on criteria such as fee, experience, perso...
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