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TO: Mayor Richard C. Irvin
FROM: David E. Schumacher, P.E., Superintendent of Water Production
DATE: November 14, 2019
SUBJECT:
A Resolution Authorizing a Two-Year Instrumentation Service Agreement with the HACH Company for the Water Production Division
PURPOSE:
To obtain authorization for a two-year Instrumentation Service Agreement with the HACH Company (HACH), Loveland, CO, for routine and emergency maintenance services for existing HACH on-line and laboratory water quality monitoring instrumentation utilized by the Water Production Division (WPD), at a cost of $132,125.99 ($65,094.71 for 2020 and $67,031.28 for 2021).
BACKGROUND:
The WPD utilizes approximately 80 HACH on-line and laboratory instruments for water quality monitoring, process control, and to ensure regulatory compliance. These instruments analyze parameters such as turbidity, pH, chlorine residual, ammonia, and fluoride residual.
DISCUSSION:
Under the proposed agreement, which the WPD has maintained with HACH since 2005, HACH provides regularly scheduled preventive maintenance and calibration service to all instruments covered, prioritized repair service and parts, and loaner instrumentation when needed.
Due to discussions with the Purchasing Division which began in early 2017, the WPD negotiated a two-year agreement with HACH with separate payments to be made at the beginning of each term year. Thus, this agreement renewal would be in effect for the period January 20, 2020 through January 19, 2021 and a second year from January 20, 2021 through January 19, 2022.
The cost of the proposed two-year HACH service agreement is $132,125.99 ($65,094.71 for year 1 and $67,031.28 for year 2). This represents an increase of $8,861.97 from the 2018 & 2019 two-year agreement (approximately 7.2%) which includes a "locked-in" increase of only 3% for the second year. Both the Purchasing Division and the WPD believe this to provide financial savings to the city over the duration of the two-ye...
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