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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: November 14, 2019
SUBJECT:
A Resolution authorizing the expenditure of Motor Fuel Tax (MFT) funds for snow removal operations in 2020 (MFT Section No. 20-00000-00-GM), in an amount up to $1,820,000.
PURPOSE:
To execute the Illinois Department of Transportation (IDOT) resolution necessary to appropriate MFT funds for snow removal labor, as well as the purchase of sodium chloride (rock salt) and liquid calcium chloride (pre-wetting agent) for 2020.
BACKGROUND:
The salt and calcium chloride to be used for snow removal will be purchased through the State's Central Management Services Office and the DuPage County Procurement Services Division; both entities secured multiple bids through a publicly advertised sealed process, establishing competitive unit prices.
DISCUSSION:
Prior to any expenditure of MFT funds, the State must review the proposed expenditure and authorize the use of MFT funds. The $1,820,000 is an estimate for what will be needed in 2020; however, the actual expenditure is dependent upon the severity of the winter and the number of events that require the use of these chemicals. Any unused funds from this expenditure will be returned to the City's unobligated MFT balance at the end of 2020.
The 2020 budget will include $1,320,000 for snow removal materials ($1,300,000 for sodium chloride (rock salt) and $20,000 for liquid calcium chloride (pre-wetting agent)). These expenditures will be within account 203-4460-431-65.32 (Salt) and 203-4460-431-65.33 (Calcium Chloride). An additional $500,000 has been allocated to pay for a portion of wages associated with snow removal.
Exhibit 1 is the Resolution for Maintenance Under the Illinois Highway Code required by IDOT to be passed by the City Council. Exhibit 2 is the Estimate of Maintenance Costs form which is a required submittal with the resolution.
IMPACT STATEMENT:
Approval of this resolution will provide the City with the necessary labor and materials to perform proper snow and ice control on city streets during the 2020 calendar year.
RECOMMENDATIONS:
Please forward this resolution to the Finance Committee for their review and recommendation.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution authorizing the expenditure of Motor Fuel Tax (MFT) funds for snow removal operations in 2020 (MFT Section No. 20-00000-00-GM), in an amount up to $1,820,000.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, in accordance with the Illinois Department of Transportation, Bureau of Local Roads and Streets Policy and Procedures; and
WHEREAS, said Policy and Procedures require that the Local Agency adopt a resolution appropriating Motor Fuel Tax Funds for general maintenance projects; and
WHEREAS, the City of Aurora has estimated labor and material costs for snow removal and deicing operations for the 2020 calendar year to be $1,820,000; and
WHEREAS, the City of Aurora desires to appropriate Motor Fuel Tax Funds for MFT Section 20-00000-00-GM.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the City of Aurora does hereby approve the execution of the Motor Fuel Tax resolution, shown in Exhibit 1, appropriating $1,820,000 of MFT Funds for Section 20-00000-00-GM.