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TO: Mayor Richard C. Irvin
FROM: Timothy Forbes Superintendent of Streets
DATE: 10/11/2019
SUBJECT:
A Resolution Authorizing the Purchase of Bulk Road Salt in the amount of $96.25 Per Ton for the 2019-2020 winter season from Compass Minerals America Inc. Oakland Park, KS
PURPOSE:
To obtain City Council approval for the purchase of bulk rock salt in the amount of $96.25 per ton from Compass Minerals America Inc. for the division of Street Maintenance under the State of Illinois Joint Purchasing Agreement bid for the 2019-2020 winter season.
BACKGROUND:
The bulk rock salt is used to melt snow & ice from City streets, making them safer for vehicular traffic. We have been dividing our road salt purchases between DuPage County Department of Transportation and the State of Illinois Joint Purchasing Agreement. By dividing our road salt orders between two government agencies soliciting bids, we hope to have two different suppliers. Historically, this has provided us an alternate source should one of the providers be unable to make timely deliveries. Unfortunately, the same company was awarded the contract for both the State bid and the County bid this year.
DISCUSSION:
The City anticipates purchasing from Compass Minerals America Inc. Approximately 7,500 tons (50% of the City's annual order) of bulk rock salt for the 2019-2020 winter season.
Funding has been appropriated for this expenditure in account 203-4460-431-6532 via an MFT funding request approved by resolution R19-337 and is awaiting the budget amendment.
IMPACT STATEMENT:
Road salt improves driving conditions for vehicular traffic.
RECOMMENDATIONS:
The City Council approves the purchase of bulk road salt in the amount of $96.25 per ton from Compass Minerals America Inc. Oakland, KS for the division of Street Maintenance under the Illinois Joint Purchasing Agreement.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing the Purchase of Bulk Road Salt in the amount of $96.25 Per Ton for the 2019-2020 winter season from Compass Minerals America Inc. Oakland Park, KS, through the State of Illinois Joint Purchasing Agreement.
body
WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, the City of Aurora has established winter roadway maintenance program; and
WHEREAS, The State of Illinois provides a service for local governmental units to participate in a joint purchase of bulk rock salt which provides for greater efficiencies of scale and resulting in lower cost per unit; and
WHEREAS, Compass Minerals America Inc. Oakland Park, KS has submitted the lowest most responsible bid under the State of Illinois Joint Purchasing Agreement for the purchase of 7,500 tons of bulk road salt at a price of $96.25 per ton for the 2019-2020 winter season; and
WHEREAS, Dollars have been appropriated for this expenditure in account 203-4460-431-6532
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: Accept the terms of the State of Illinois Joint Purchasing Agreement for the purchase of 7,500 tons of bulk road rock salt at a price of $96.25 per ton from Compass Minerals Inc. Orland Park, KS for the 2019-2020 winter season is hereby approved, and does further authorize the purchase of rock salt from alternative sources should it become necessary and does hereby authorize its Purchasing Director to issue the necessary orders to implement purchase of same.