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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E. Engineering Coordinator
DATE: August 12, 2019
SUBJECT:
A resolution authorizing the Director of Purchasing to execute Contract Change Order Number 1, in the amount of $100,000 to add additional funds to the three Purchase Orders utilized to replace lead water service lines within the City's right-of-way.
PURPOSE:
In an effort to reduce the number of lead service lines in the City, a program was developed in 2018 to facilitate the replacement of the portion of the lead service line within the R.O.W. The original budgeted funds have been expended, therefore a Change Order is required to add funds to complete the remaining replacements this year.
BACKGROUND:
The City Council established the Private Service Line Replacement Program in August 2018 and this contract was originally bid out by the engineering division in September 2018. The funds approved by City Council with resolution R18-249 for this program in 2019 are almost exhausted. Through this program, the City will replace the portion of a lead water service line in the public right-of-way with copper pipe.
The Lead Service Line Replacement Program was publicly advertised for bids in 2018, see Exhibit A for the project advertisement. Contractors were invited to submit unit price bids for the on-call replacement of lead service lines within the City's right-of-way. The bids were received, opened, and read aloud on September 18, 2018. The three bids are tabulated on Exhibit B. The individual bids are included as Exhibits C, D, and E. Originally it was estimated that $200,000 was needed to address all water service repairs in fall 2018 and 2019. Approximately $170,000 of the $200,000 has been utilized to date. To ensure the program will have enough funds to address the current backlog of repairs and any more that may pop up before the end of 2019, additional funds in the amount of $100,000 are required to be distributed between purchase orders ...
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