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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: August 8, 2019
SUBJECT:
A Resolution Requesting Authorization for the Mayor to Execute the Local Public Agency Amendment #3 for Federal Participation with the State of Illinois for the East New York Street - Segment II (West of Welsh Drive to Asbury Drive) Project, Section 07-00210-01-PV.
PURPOSE:
To authorize the Mayor to execute the Local Public Agency Amendment in order to obtain additional Federal funding for the project.
BACKGROUND:
This Federally funded project was let on August 2, 2013, with construction substantially completed in the late fall of 2015. The original Local Agency agreement was presented to Finance Committee and ultimately approved by City Council on July 9, 2013 (R13-193). This included passage of a Motor Fuel Tax (MFT) resolution in the amount of $4,000,000 to cover a large portion of the City's share of the project. At the time, the City's local share for Construction and Construction Engineering was estimated to be $4,723,912.00
The current funding agreement (Local Agency Amendment #2 for Federal Participation) was executed by the Illinois Department of Transportation (IDOT) on January 12, 2016 and estimated the City's share of Construction and Construction Engineering to be $2,967,968.00.
Project closeout has been delayed due to a Contract Claim by K-Five Construction Corporation. The IDOT approved claim amount of $321,990.73 is mostly costs associated with projects delays (labor increases, additional supervision, material price increases, extended traffic control and additional overhead costs). The three causes of delay contributing to time extensions were a ComEd utility delay, a cement shortage, and quantity overages. The costs associated with this portion of the claim are $302,146.12. The rest of the claim ($19,844.61) was related to work with modifications to a retaining wall. City staff and IDOT District 1 only agreed that a claim...
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