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TO: Mayor Richard C. Irvin
FROM: David E. Schumacher, P.E., Superintendent of Water Production
DATE: August 15, 2019
SUBJECT:
Resolution to Extend the Current Contract with Stewart Spreading, Inc., for Lime Sludge Removal and Disposal for the Water Production Division
PURPOSE:
The city's lime softening water treatment plant produces a lime residual (sludge) which currently is disposed through landfilling and land application processes. In July 2012 the vital work to load, haul, and ultimately dispose of the material was publicly bid. Three bids were received. Subsequently, on October 23, 2012 the City entered into a contractual agreement with Stewart Spreading, Inc. (Stewart), Sheridan, IL, to remove and dispose of the lime sludge generated. The initial term of the agreement expired on October 22, 2014.
BACKGROUND:
There are clauses in both the current contractual document as well as the resolution passed by the City Council (Resolution 12-289 adopted on October 23, 2012), which specifically allow the contract to be extended upon mutual consent of the city and the contractor (both the resolution and appropriate contract sections are attached for reference). Subsequently, the agreement was extended by mutual consent until October 22, 2016, again until October 22, 2018, and lastly until October 22, 2019.
DISCUSSION:
The Water Production Division has approached Stewart regarding additionally extending the current contract under the same terms and conditions for another year. Stewart has agreed to the extension. A Letter of Understanding that would accomplish the contract extension has been signed by Stewart and is also attached for reference.
Extending the current contract eliminates the risk of unknown price increases received through future open bidding, and most importantly, secures a historically consistent, stable, and quality lime residual disposal contractor as the City works to transition the ultimate disposal of the lime residual to an al...
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