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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E. Engineering Coordinator
DATE: July 22, 2019
SUBJECT:
A Resolution Awarding the 2019 Small Diameter Sanitary Sewer CIPP Lining contract to Visu-Sewer of Illinois, LLC, 9014 S. Thomas Ave, Bridgeview, IL 60455.
PURPOSE:
The City of Aurora Engineering Division has identified sewer repairs that can be addressed with cured in place pipe lining.
BACKGROUND:
Televising a portion of the City's sewers is the first part of the annual sewer maintenance program conducted by the City. Each year, sewers are cleaned and televised if they are known to have potential issues or are under roadways that will be rehabilitated in the near future. This televising provides useful information to the Engineering and Water & Sewer Divisions that cannot be seen when inspecting sewers from within manholes or other entry points. While reviewing the televising results, issues are identified and the proper solution is designed and implemented. Repair of the sewers with trenchless methods such as cured in place pipe lining (CIPP) are preferred due to the cost savings and minimal impacts to residents. The sewers included in this contracted have been identified in the past two years as having deficiencies with severity ratings of either 4 or 5 with 5 being the worst rating possible. If these deficiencies are not lined in the near future, the conditions will worsen and a dig repair will be required which is much costlier than lining the deficiency. A location map showing the various sewer locations to be lined is attached as Exhibit A.
DISCUSSION:
Visu-Sewer of Illinois, LLC's bid of five hundred sixty-four thousand, eight hundred and fifty-eight dollars and ninety-five cents ($564,858.95) was the lowest responsible bid of four (4) bids received. A tabulation of the bids is attached as Exhibit B. A copy of the formal invitation for bid posted in the Beacon News is attached as Exhibit C and a copy of the bid documents submitted by Visu-Sewer of Illinois, LLC is attached as Exhibit D. The low bidder, Visu-Sewer of Illinois, LLC, has successfully completed similar projects for the City in the past.
This contract is subject to the local vendor preference ordinance. However, none of the contractors submitting bids were eligible according to the requirements listed in the ordinance.
The 2019 Budget includes funding for sewer evaluation and rehabilitation within account No.510-4063-511-73-14 with a starting balance of $3,000,000.00. The majority of this account will be encumbered after this contract is approved.
IMPACT STATEMENT:
Sewer service will not be interrupted during the rehabilitation of these sewers. Traffic impacts will be minimal.
RECOMMENDATIONS:
I request the proposed resolution be adopted.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
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A Resolution Awarding the 2019 Small Diameter Sanitary Sewer CIPP Lining contract to Visu-Sewer of Illinois, LLC, 9014 S. Thomas Ave, Bridgeview, IL 60455 in the amount of five hundred sixty-four thousand, eight hundred and fifty-eight dollars and ninety-five cents ($564,858.95).
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WHEREAS, the City of Aurora has a population of more than 25,000 persons and is, therefore, a home rule unit under subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, subject to said Section, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals, and welfare; and
WHEREAS, The City of Aurora finds it desirable to hire a contractor to line and rehabilitate the identified sewers before their conditions worsen; and
WHEREAS, This contract was publicly bid in accordance with City procedures; and
WHEREAS, The 2019 Budget includes funding for sewer evaluation and rehabilitation within account No.510-4063-511-73-14 with a starting balance of $3,000,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Aurora, Illinois, as follows: that the Director of Purchasing is hereby authorized to execute a contract with Visu-Sewer of Illinois, LLC, 9014 S. Thomas Ave, Bridgeview, IL 60455 in the amount of five hundred sixty-four thousand, eight hundred and fifty-eight dollars and ninety-five cents ($564,858.95) for the 2019 Small Diameter Sanitary Sewer CIPP Lining contract.