cover
TO: Mayor Robert J. O'Connor
FROM: James Dahl, MIS Director
DATE: December 1, 2016
SUBJECT:
Request for authorization to purchase office furniture off of GSA contract from Groupe Lacaase, LLC for the MIS Division in an amount not to exceed $75,000.00.
PURPOSE:
In support of remodeling MIS Division office space, furniture costs were estimated to be $40,000.00. However, quoted pricing through GSA contract came in at $70,883.81.
BACKGROUND:
On October 11, 2016 City Council passed resolution R16-317 in the amount of $347,795.00 for the remodel of MIS offices. This approval included $40,000.00 for office furniture.
DISCUSSION:
Central Services and MIS contracted with Anne McCourtney Interiors to work with the City to design the furniture layout, identify functional furniture, and work with manufacturers on furniture selection. Ms. McCourtney worked with Central Services and MIS to select furniture that maximizes workspace efficiency and is conducive to an appropriate IT work environment.
Budget planning for this project was done in 2015. Since that time there have been changes in MIS staffing needs. Changes include the need for two additional offices, and the conversion of temporary workstations to permanent cubicles. These changes have increased furniture costs.
Anne McCourtney Interiors has provided a GSA quote from Groupe Lacasse LLC in the amount of $70,883.81. With the potential for incidental costs MIS is requesting a not to exceed amount of $75,000.00. This equates to just under a six-percent contingency.
Funds are available in accounts 101-1232-419.61-41 and 340-1232-419.61-41, and have been carried over to MIS' 2017 budget.
The purchase will be made off of GSA contract (Federal Supply Schedule - FSC Group 71, Part 1, Contract Number GS-29F-0105G).
The Finance Department has been contacted to ensure that neither Anne McCourtney Interiors nor Groupe Lacasse LLC have outstanding debt with the City.
Copies of the ...
Click here for full text