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TO: Mayor Thomas J. Weisner
FROM: Charles Koch, Assistant Director of Finance
DATE: May 24, 2016
SUBJECT:
Requesting Approval to accept the three (3) Year Lease Proposal from Chicago Office Technology Group for two (2) Xerox Color C60 Printers for the mailroom.
PURPOSE:
To obtain the approval to lease the printers under the Digital Photocopy Equipment Statewide Master Contract W/BEP Contract #4017714.
BACKGROUND:
The lease for the current printers expires on July 20, 2016. The current machines combined have produced 925,000 copies and Xerox is retiring the color cube technology this year. With the expiration of the lease, we need to either buy the current machines or lease new machines. The cost of purchasing the machines is $10,247.79. Because Xerox is retiring the color cube technology used in the current machines, it would not be prudent to purchase them. We wish to replace the two machines with new Xerox Color C60 Printers.
The Xerox Color C60 Printer is on the Digital Photocopy Equipment Statewide Master Contract #4017714. Thus the city can forgo the local bidding process.
DISCUSSION:
The current printers are being discontinued. By leasing new printers, all the maintenance costs will be covered under the lease with Chicago Office Technology Group. The current machines are on a lease which started July 21, 2013 and ends July 20, 2016. The new lease would be for three (3) years at $1,186.00 per month. Interest of 3.41% is included in the lease payment. Money for this lease is budgeted in 101-2543-415-39-10.
IMPACT STATEMENT:
By leasing new machines, we will avoid the costly repairs that occur in discontinued machines.
RECOMMENDATIONS:
That approval be granted to accept the lease proposal offered by Chicago Office Technology Group.
cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE...
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