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TO: Mayor Thomas J. Weisner
FROM: James Dahl, MIS Director
DATE: May 27, 2016
SUBJECT:
Request for approval of a resolution to enter into an agreement with CDW-Government to supply the IT Department with Dell personal computers and workstations through December 31, 2018.
PURPOSE:
As in previous years, the IT Department wishes to maintain standardized computer systems by awarding a multi-year agreement for personal computer and workstations.
BACKGROUND:
This is the third multi-year agreement the IT Department has brought forward. The previous agreement ended on December 31, 2015.
DISCUSSION:
By awarding a three year agreement the IT Department is able to ensure standardized and compatible computers are utilized over the long-term. This method creates a lower total cost of ownership in three ways:
1. All IT Divisions are standardized on the same computer models.
2. Standardization eliminates the need to stock replacement parts and components for
various models of computers.
3. Standardization lessens the need for IT staff to research models before offering
technical support. They already know what type of computer is deployed in the field.
In February of 2016 the IT department released bid number 16-06 for PC replacement. The bid packet listed all technical specifications for personal computers and workstations, and allows the purchase of up to 300 applicable computers through December 31, 2018.
As indicated by the attached bid tabulation form, at an average cost of $720.00 the bid from CDW-G has the lowest average cost. This bid also fully met the specifications for both personal computers and workstations.
This is a budgeted item. Funds are available in accounts 101-1232-419.64-12 and 101-1233-419.64-12.
The Finance Department has been contacted to ensure that neither Dell nor CDW-G have outstanding debt with the City. ...
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