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TO: Mayor Richard C. Irvin
FROM: John Hoffmann, P.E. Engineering Coordinator
DATE: May 23, 2022
SUBJECT:
A resolution Authorizing a Contract and IEPA PWSLP loan agreement with Brandt Excavating Inc, 385 E. Hoover Street, Morris, IL 60450 for the Lead Service Replacement Project - Contract 1 for the bid amount of $4,592,394.46, pending approval of an IEPA principal forgiveness loan.
PURPOSE:
The City of Aurora qualifies for principal forgiveness for lead service line replacement and for FY2022 the maximum forgiveness amount is $4,000,000.00. The proposed 2022 budget includes both the expenditure and revenue for this project; the City will front fund the construction and seek reimbursement at the same time as payments are made to the contractor.
This resolution will authorize the City to sign the Notice of Intent to Award and to later fully execute the bid documents with the IEPA. City staff will submit the required bid document paperwork and bidding certification to the IEPA. Upon IEPA approval of this paperwork, the contract will be executed with Brandt Excavating Inc.
This resolution will also grant permission for a loan agreement to be executed with the IEPA for the Public Water Supply Loan Program.
BACKGROUND:
The State of Illinois passed Public Act 102-0613 in August 2021 titled the Lead Service Line Replacement and Notification Act requiring full replacement of lead water service lines when disturbed. The City of Aurora has an estimated 19,500 lead water services connected to the public water system. The Lead Service Line Replacement Project - Contract 1 will include the full replacement of the lead service from the water main to the water meter in the house or the completion of previous partial lead water services to eliminate all sections of lead between the main and meter.
DISCUSSION:
Three total bids were received, opened, and read aloud on May 18, 2022; the tabulation of these bids is included as Exhibit A. The lowest responsible bid...
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