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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: January 12, 2026
SUBJECT:
A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Stanley Consultants, Inc. in the not to exceed amount of $376,398.00 and the appropriation of $380,000.00 for the Commons Drive Resurfacing and Fox Valley Mall Signal Modernization Project.
PURPOSE:
To approve the above referenced Engineering Services Agreement and to appropriate Capital Improvement Funds.
BACKGROUND:
The project applied for federal funding in the December 2023 STP-L call for projects. The project was awarded federal funding to cover up to 80% of Construction and Construction Engineering costs up to $2,500,000.
The project involves corridor improvements and traffic signal modernization along Commons Dr between New York St and McCoy Dr and along McCoy Drive between Commons Dr and Venuti Dr. The improvements include replacement of all aging signal equipment at 4 intersections: Commons/Raintree, McCoy/Commons, McCoy/Merriam, and McCoy/Venuti. The project also includes the resurfacing of Commons from McCoy to New York, investigation of multi-use path construction along McCoy, ADA ramp upgrades, Pace bus pads, and associated work. The intersections will be upgraded to 4-head flashing yellow left turn arrow operation - a proven safety enhancement being implemented on other projects throughout the City. The intersection of McCoy/Merriam will also be investigated for non-signalized alternatives.
DISCUSSION:
Due to the complex nature of the project, the City is required to hire a consultant for the Phase 1 Preliminary Engineering Services.
The City published a Qualification Based Selection (QBS) for Phase 1 Engineering Services on September 9, 2025. Nine (9) firms submitted their qualifications. Staff reviewed the qualifications submitted and determined that Stanley Consultants, Inc. (Stanley) was the most qualified with the top 3 f...
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