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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent, Fleet & Facilities Maintenance
DATE: January 14, 2022
SUBJECT:
2022 Vehicle and Equipment Acquisitions
PURPOSE:
Seeking authorization to purchase replacement vehicles and equipment to ensure the continued readiness of the City of Aurora Fleet.
BACKGROUND:
The Fleet Maintenance Division monitors the City of Aurora fleet to identify vehicles and equipment that have met replacement criteria, are no longer cost effective to continue operating, or are incapable of effectively performing their intended functions. Vehicles identified for replacement are either reassigned to lesser roles, traded, or sold.
The City of Aurora participates in the Suburban Purchasing Cooperative (SPC), Sourcewell (formerly known as National Joint Purchasing Cooperative), and BidBuy (Illinois State e-Procurement Program) for the purchase of replacement and additional vehicles and equipment. These programs bid vehicles and equipment for purchase, which allows the City to satisfy our own bidding process with less effort and use a greater purchasing power to get lower prices.
DISCUSSION:
I am requesting authority to purchase vehicles and equipment for various divisions that have been approved for replacement in the 2022 City of Aurora budget. A detailed list of the approved replacements, departments, divisions, accounts, budgeted amounts, and quoted prices is attached. All vehicles and equipment listed are available through the Suburban Purchasing Cooperative, Sourcewell, or BidBuy. When purchasing through a cooperative program, local preference will not apply.
The quoted prices totaling $1,877,995.00 include all requested vehicles, equipment, and anticipated factory options. Vehicle graphics and some secondary equipment, such as emergency warning lights and add-on accessories will be procured and installed through the Fleet Maintenance Division.
Funding for the requested vehicle and equipment purchase...
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