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TO: Mayor Thomas J. Weisner
FROM: Jim Birchall, Superintendent of Central Services
DATE: November 25, 2015
SUBJECT:
Request to accept the proposals of Total Facility Maintenance of Wood Dale, IL for all Downtown Buildings in the amount of $72,480.00 annually, Total Facility Maintenance of Wood Dale, IL for Central Garage in the amount of $17,400.00 annually, All Cleaners Incorporated of Willowbrook, IL for Animal Control in the amount of $3,720.00 annually, A. Lindoo Building Maintenance, LTD. of Aurora, IL for Customer Service in the amount of $5,988.00 annually, A. Lindoo Building Maintenance, LTD. of Aurora, IL for Phillips Park Club House in the amount of $5,225.00 annually, A. Lindoo Building Maintenance, LTD. of Aurora, IL for Phillips Park Visitors Center in the amount of $4,407.00 annually, as the most qualified and most responsible bidders for the various locations listed above.
PURPOSE:
The contracts for janitorial services at the various locations are in the final extension for services. Central Services in conjunction with the Parks Department and Downtown Services have reviewed the scope of work and specifications of the contracts during the fall of 2015. The scope of work and specifications were changed from the current work being performed to better serve the facilities with service contracts to obtain the best practices in these facilities.
BACKGROUND:
A public bid announcement for RFP 15-44 was published on September 10, 2015. A mandatory 3 day pre-bid walkthrough was conducted at the facilities on September 1, September 2, and September 3, 2015. The RFP included the evaluation of 3 components to qualify the bids. The raw and weighted score for price at 40%, the raw and weighted score for qualifications and experience at 20% and the raw and weighted score for availability and capacity at 40%. Eight bids were submitted for the public opening. With the weighted scores of qualification, experience and capacity to fulfill...
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