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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, PE, Engineering Coordinator
DATE: September 25, 2023
SUBJECT:
A Resolution to award the Frontenac and Gregory 54" RCP Storm Sewer Extension project located in Ward 10 to Stokes Excavating Inc. in the bid amount of one hundred seventy one thousand five hundred fifty five Dollars and zero Cents ($171,555.00).
PURPOSE:
To improve drainage and sidewalk issues south of the N Gregory St and Frontenac St intersection to Spring Lake.
BACKGROUND:
The location of drainage improvements can be seen in the attached Exhibit A - Location Maps. Closures of entrances to the businesses and residents will be kept to a minimum during construction. The existing pipe and flared end discharge just south of the intersection and there is roughly 300 feet of open winding ditch before reaching spring lake. There is sidewalk along this ditch that has heaved or settled in various locations creating trip hazards and a pedestrian bridge crossing the swale that has failed. It is proposed to extend the storm sewer and install at grade sidewalk crossing above the pipe to eliminate the need to install a new pedestrian bridge. The project will also address erosion issues in the existing swale. This area is part of a stormwater management easement that is the City's responsibility to maintain.
DISCUSSION:
Ten bids were received, opened, and read aloud on September 13, 2023. The bid tabulations can be seen in the attached Exhibit C. The lowest responsible bid in the amount of $171,555.00 was submitted by Stokes Excavating Inc. The drainage improvements will be funded with account 280-1852-512-8123 (B037) which has a 2023 budget amount of $1,085,000. Also included as Exhibits B & D are the advertisement for bid and Stokes Excavating Inc.'s submitted bid.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
IMPACT STATEMENT:
There will be lane closures on each of these local roads during the...
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