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TO: Mayor Richard C. Irvin
FROM: Dan Barreiro, Chief Community Services Officer
Martin Lyons, Chief Financial Officer/City Treasure
DATE: July 10, 2018
SUBJECT:
A Resolution for the Extension of a contract with Melrose Pyrotechnics for the Independence Day Fireworks Display for Special Events in the Amount of $40,000 for 2019 and 2020. This extension will reduce the rescheduling cost for the 2018 display by $10,000 from $16,000 to $6,000 per the current agreement.
PURPOSE:
To extend a contract with Melrose Pyrotechnics (Melrose), Kingsbury, Indiana, for a Fireworks Display for the City's Independence Day Celebration for 2019 and 2020. Melrose has been the City's Fireworks vendor for the past five years. Melrose has provided a 20-25 minute show synchronized to music. The 2018 display was cancelled due to weather and per the contract with Melrose a rescheduling fee of $16,000 is due for the July 27th event. Staff has negotiated with Melrose to reduce this rescheduling fee to $6,000 in exchange for another extension of two years at no cost increase from Melrose. The cost will remain at the same level for the same quality show. Over the past five years staff has established a great working relationship with Melrose. Fireworks vendors do not all have the same level of experience, performance and professionalism. Staff is concerned that the next vendor may not produce the same quality experience. It is not uncommon for communities to have the same fireworks vendor for an extended period of time. This contract extension will eliminate additional staff time that would be required with a change in vendors.
BACKGROUND:
The two year extension will cover 2019 and 2020 displays. As of the city's last extension Melrose qualifications included extensive experience with multiple communities and has been providing services to some communities for over 20 years including Champaign County, Itasca and Streator. Their clients include the City of Chicago, Nap...
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