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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Superintendent of Central Services
DATE: August 2, 2018
SUBJECT:
Request to accept the proposal of Smith Maintenance Company of Chicago, IL in the amount of $13,693.43 monthly, as the most qualified and the highest percentage of desired factors of all proposers for the Janitorial Services for the Aurora Police Department Complex located at 1200 East Indian Trail to be effective September 1, 2018
PURPOSE:
The contract for janitorial services at APD Headquarters is in the final extension for services. Central Services in conjunction with the Administrative Services of the Aurora Police Department reviewed the scope of work and specifications of the contract during the spring of 2018. The scope of work and specifications were changed from the current work being performed to better serve the facility with a service contract to obtain the best practices in this secure and critical facility. Central Services monitors and maintains this work for the Aurora Police Department headquarters to ensure quality standards.
BACKGROUND:
A public notice was published on May 06, 2018 for Request for Proposal 18-32. The RFP package was sent to eleven contractors, posted to the City's website and Demandstar. A mandatory 2 hour pre-bid meeting was conducted at the facility on May 14, 2018. The RFP included the evaluation of 3 components to qualify the bids. The raw and weighted score for Price at 40%, the raw and weighed score for Qualifications and Experience at 20% and the raw and weighted score for Availability and Capacity at 40%. With the weighted scores for Qualifications, Experience and Capacity to fulfill the contract they are the most qualified bidder. A formal bid opening was conducted May 23, 2018, where nine proposals were received.
DISCUSSION:
The APD facility began public operation in January 2010. The building is operational 24/7, 365 days per year. The LEED certified building, the building furnishings al...
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