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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Project Manager
DATE: December 18, 2018
SUBJECT:
Resolution authorizing the Director of Purchasing to accept the bids establishing unit rates for the 2019/2020 Electrical Materials and Supplies not to exceed $100,000 per year for the Electrical Division
PURPOSE:
To obtain approval to accept the bids received for the 2019/2020 Electrical Materials and Supplies for the Electrical Division.
BACKGROUND:
The City recently published an Invitation to Bid (ITB) for annual pricing of Electrical Division Materials and Supplies. The intent of sending this out is to freeze commonly fluctuating unit prices for the materials, supplies and LED light fixtures used by the Electrical Division. The previous pricing has expired and this year's invitation will establish unit prices for 2019 and 2020 (with an option to renew in 2021) for materials and supplies used by the Electrical Division during routine and ongoing maintenance of City infrastructure. These rates and open purchase orders may also be used to purchase LED street light fixtures from accounts to be determined as part of the City's involvement in the ongoing Com Ed energy efficiency incentive program.
By accepting rates from all six respondents and establishing open purchase orders as necessary, the Electrical Division is able to readily pick up materials as needed rather than waiting to obtain individual quotes and a separate purchase order each time something is needed.
The ITB for 2019/2020 electrical materials and supplies was advertised in the newspaper and sent directly to several suppliers. The pricing received from the six respondents is provided. The lowest bid per item will be used unless delivery time becomes an issue, at which point the item would be purchased from the respondent with the next lowest bid and necessary availability for that item. Purchases utilizing the unit rates established through this resolution will not exceed $100,000 wi...
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