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TO: Mayor Thomas J. Weisner
FROM: James Birchall, Central Services Superintendent
James Dahl, MIS Director
DATE: August 30, 2016
SUBJECT:
Resolution approving renovation of the MIS Division office by R. C. Wegman Construction and Cipher Technology Solutions, including office furniture and computer related cabinetry, in an amount not to exceed $347,795.00.
PURPOSE:
Renovate the MIS Division office space to more efficiently utilize space, and to allow for the addition of offices for new MIS staff.
BACKGROUND:
Kluber Architects and Engineers were hired with a professional services contract to write the specifications for this project. The 2016 budget includes approval of two additional MIS staff members. In order to accommodate the new staff and better utilize available space, Central Services and MIS released a bid for office renovation. The City received seven bid responses. This request is to accept the lowest responsible bid.
DISCUSSION:
In the past MIS has made use of used furniture, and has made the best possible use of existing office space. In order to maintain a productive work environment, meet customer expectations, and meet staff needs, MIS is now in the position of needing an office renovation.
Project construction costs are $347,795.00 divided into three distinctive parts:
- Acceptance of the R. C. Wegman Construction bid in the amount of $274,000.00.
- Sole Source of data cabling to Cipher Technology Solutions in the amount of $33,795.00.
The construction costs include a ten-percent contingency in the amount of $30,780.00.
Recommend approval to bid and accept the purchase for furniture and computer related cabinetry in a not to exceed amount of $40,000.00.
This was a planned construction project, and funds are available in accounts:
- 340-1710-417.38-05, $220,000.00
- 340-1232-419.38-05, $50,000.00
- 101-1232-419.38-05, $70,000.00
The Finance Department has been notified to ensure neith...
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