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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: May 15, 2025
SUBJECT:
A Resolution to award a contract to Builders Paving, LLC in the amount of $5,873,168.00, and to appropriate $3,500,000.00 of MFT Funds for the 2025 Citywide Street Resurfacing-EAST project.
PURPOSE:
To award the Construction Contract for the 2025 Citywide Street Resurfacing-EAST project and to appropriate Motor Fuel Taxes (MFT) by Illinois Department of Transportation (IDOT) Resolution for MFT Section No. 25-00000-00-GM.
BACKGROUND:
The City maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. Like last year, the 2025 Citywide Resurfacing Project has been broken up into 2 separate contracts. This Construction Contract includes the resurfacing of 25.7 lane miles of streets throughout the City. Both of the 2025 Citywide Resurfacing Projects combined will resurface a total of 43.0 lane miles of streets. In 2022 the City resurfaced 40.6 lane miles, in 2023 the City resurfaced 43.4 lane miles of streets, and in 2024 the City resurfaced 38.4 lane miles of streets.
DISCUSSION:
Bids were opened and publicly read on April 30, 2025. The bid tabulation for the bids received is attached as Exhibit 'A'. The lowest responsible bid was submitted by Builders Paving, LLC of Hillside, IL in the amount of $5,873,168.00 which is 2.07% less than the Engineer's Cost Estimate. A copy of the submitted bid is attached as Exhibit 'D' and the advertised bid documents are attached as Exhibit 'E'. Builders Paving is IDOT Certified and has previously completed work for the City of Aurora on a number of resurfacing projects, including the 2022 road program and several federally funded resurfacing projects. We recommend awarding the 2025 Street Resurfacing Projects, MFT Section No. 25-00000-01-GM, to Builders Paving LLC for the unit prices submitted.
Due to the funding source, the local preference ordinanc...
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