TO: Mayor Thomas J. Weisner
FROM: Gina Moga, Special Events Manager
DATE: August 5, 2015
SUBJECT:title
The Rotary Club of Aurora is requesting permission to hold the annual Festival of Lights at Phillips Park from November 27 through December 28, 2015.
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PURPOSE:
Festival of Lights is a community service project for the Rotary Club of Aurora. The event has gained regional popularity over the years and has become a holiday family destination. All proceeds generated from the event go back into the community to benefit local charities.
BACKGROUND:
One of the largest free outdoor holiday light displays in Northern Illinois, Aurora's Festival of Lights returns for its ninth year. Presented in partnership with the City of Aurora this event is a drive through of more than one mile of spectacular lighted displays at Phillips Park. In addition to the Rotary members, Festival of Lights also has hundreds of dedicated community volunteers that assist throughout the month-long event. Set up begins on Monday, November 16th with opening night on Friday, November 27th.
DISCUSSION:
The Rotary Club is requesting assistance from the City of Aurora for the following:
*Electrical Division to assist with power and wiring
*Parks Department staff for the hanging of snowflakes and other decorative elements throughout the park, signage, tram (for the sponsor event), use of the Visitors Center for the sponsor/media night and the Frist Tee building daily for volunteer hospitality
*Street Department for barricades as needed
*Staff daily to turn the displays on and off
IMPACT STATEMENT:
Assistance is requested from the above listed departments and divisions. A detailed itinerary of set-up, daily functions and tear-down is attached as well as previous years financials.
RECOMMENDATIONS:
I request the proposed event be forwarded to the Government Operations Committee for review and approval.
cc: Alderman Hart-Burns, Chairman
Alderman ...
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