cover
TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: August 15, 2024
SUBJECT:
A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Civiltech Engineering, Inc. in the not to exceed amount of $166,718.00, and the appropriation of $460,000.00 of MFT Funds for the Ashland Avenue Resurfacing Project.
PURPOSE:
To execute the Joint Funding Agreement for State-Let Construction Work there by reserving sufficient funds to cover the local agency share of the project cost by resolution, to approve the Phase 3 Construction Engineering Services Agreement with Civiltech Engineering, Inc. and to Appropriate Motor Fuel Tax (MFT) Funds by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
The City applied for federal funding in the March 2022 Kane-Kendall Council of Mayors (KKCOM) Call for Projects and secured funding for 9 different projects, with 5 additional projects placed in the contingency program. This project was placed in KKCOM's Contingency List. Due to additional available funding, the City was able to get this project moved into the Active Program to receive federal funding for construction and construction engineering.
The project will resurface Ashland Avenue from IL 25 to Union St. The funding ratio for this project is 80/20 (80% federal / 20% local) for Construction and Construction Engineering, up to a maximum amount of $1,293,374 of federal funding. Resurfacing projects like this help reduce the burden of funding the City's yearly resurfacing program with local and MFT funding sources.
The City has been performing Phase 1 and Phase 2 Engineering fully in-house. Phase 1 design approval has been received. The Phase 2 plans are 99% complete and the Initial Final Plans, Specifications, and Estimates (PS&E) were submitted to IDOT on July 29, 2024. The project is targeting...
Click here for full text