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TO: Mayor Richard C. Irvin
FROM: Ian Wade, PE - Capital Projects Manager
DATE: February 13, 2023
SUBJECT:
A Resolution authorizing the Director of Purchasing to enter into an agreement with AWF, Inc. (dba Aurora Wiring & Fixture Company), PO Box 1268, Aurora, IL 60507 in the amount of $167,500.00 for the DSC Emergency Generator Installation.
PURPOSE:
To enter into an agreement with AWF, Inc. (dba Aurora Wiring & Fixture Company) to install and connect the previously purchased emergency backup generator for the DSC Building.
BACKGROUND:
Last year, the City published a Request for Bids to furnish and install a gas generator and electrical systems to provide emergency backup power for the Development Services Center (DSC) building. In addition to the actual generator and it's connections (which were in accordance with Mechanical design plans prepared by MGH Consulting Engineers), the scope of services also included excavation for and construction of a reinforced concrete pad and footings for the generator in accordance with plans and specifications provided by Fehr Graham. The lone bid received in response to this RFB was $455,940, which was more than 50% over the project budget of $300,000 and was therefore rejected (R22-209).
In order to reduce the overall cost of this project, the City elected to break the project into several smaller scopes of work which were contracted or procured separately as follows:
1. City staff reached out to and received pricing from numerous vendors directly and ultimately elected to utilize Sourcewell Cooperative Purchasing Contract #120617-CAT to purchase a Caterpillar G14.2-250kW Outdoor Natural Gas generator from Altorfer Power Systems of Addison, IL for $138,025.00 (R22-210). This generator was delivered to the City a few months ago and is ready to install.
The City attempted to procure the remaining scope of services for this project using this Sourcewell contract as well, but the quotes received were once again we...
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