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TO: Mayor Richard Irvin
FROM: Michael Pegues, CIO
Jeff Anderson, Deputy CIO
DATE: March 1, 2021
SUBJECT:
Resolution to award a three-year contract with a two-year option to Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502, for Network Infrastructure Managed Services of city-wide network infrastructure for a total amount not to exceed $1,858,197.53.
PURPOSE:
The City of Aurora's Network Infrastructure is managed by the IT Division and consists primarily of city-owned hardware and a maintenance contract through Cisco SmartNet. The SmartNet maintenance contracts ended in Feb/Mar 2021, and various devices have reached end of support and are targeted for obsolescence and or replacement.
BACKGROUND:
The City sought a strategic and trusted partner to help support the network technology infrastructure. The selected partnership would include support, maintenance and monitoring of existing infrastructure as well as professional services to develop and implement a network lifecycle management plan, create effective and secure services, and evolve with the City's changing infrastructure needs.
- Publication Date: 10/21/2020
- Publication Information: Aurora Beacon News, Demand Star and the City's website
- Marketplace.city Clear Box Review
- Nine (9) vendor responses were submitted: 11/6/2020
- Four (4) vendors were determined qualified and invited to demonstrate their devices.
- qualification was based on capabilities, approach and experience
- City Stakeholders conducted Vendor Meetings with all 4 vendors
- RFP conducted among 4 vendors determined to be qualified: 1/12/2021-1/26/2021
- Fujitsu Network Communications
- Peters & Associates
- Scientel Solutions
- Sentinel Technologies
- Sentinel Technologies withdrew after determining they could not provide
competitive pricing
- Final Vendor Scoring: 2/1/2021 - 2/16/2021
- Final Selection made 2/18/2021
DISCUSSION:
In 2016, the IT Division rece...
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