cover
TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: November 23, 2020
SUBJECT:
Resolution to adopt unit prices for the supply of materials needed for the Electrical Division for 2021/2022 calendar years.
PURPOSE:
To obtain approval adopt unit prices provided by three respondents for 2021/2022 Electrical Materials and Supplies for the Electrical Division.
BACKGROUND:
The City recently published an Invitation to Bid (ITB) for annual pricing of Electrical Division Materials and Supplies. The intent of this is to freeze commonly fluctuating unit prices. The previous pricing will expire December 31, 2020 and this year's invitation will establish unit prices for 2021 and 2022 (with an option to renew in 2023) for materials and supplies used by the Electrical Division during routine and ongoing maintenance of City infrastructure.
The ITB for 2021/2022 Electrical Materials and Supplies was advertised in the newspaper and sent directly to several suppliers (see attached Vendor Listing). Unit prices were received from six respondents and are summarized in the attached Bid Tabulation. The respondents whose unit prices are recommended for acceptance provided the lowest price for specific items highlighted in yellow. The lowest price per item will be used unless delivery time becomes an issue, at which point the item would be purchased from the respondent with the next lowest price and necessary availability for that item.
By accepting prices from multiple respondents and establishing open purchase orders as necessary, the Electrical Division is able to readily pick up materials as needed rather than waiting to obtain individual quotes and a separate purchase order each time something is needed.
This bid was subject to Local Preference and one of the respondents whose unit prices are recommended for adoption was local. In accordance with the Ordinance, this respondent (Oxie Valley Electric Supply, Inc.) was offered (and accepted) the op...
Click here for full text