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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: November 13, 2025
SUBJECT:
A Resolution authorizing the execution of an Intergovernmental Agreement with the Village of Montgomery and the appropriation of $200,000.00 of MFT funds for the Douglas Avenue Resurfacing project.
PURPOSE:
To execute the Intergovernmental Agreement with the Village of Montgomery thereby reserving sufficient funds to cover the City's share of the project cost by resolution and to Appropriate Motor Fuel Tax (MFT) funds by Illinois Department of Transportation (IDOT) Resolution.
BACKGROUND:
The City applied jointly with the Village of Montgomery for federal funding in the March 2022 Kane-Kendall Council of Mayors (KKCOM) Call for Projects and secured funding for this project in federal fiscal year 2027. The City is looking to advance this project to a letting in federal fiscal year 2026.
The project will resurface Douglas Avenue from Ashland Ave to US 30. The portion from Ashland Ave to Melrose Ave is under City of Aurora jurisdiction and the portion from Melrose Ave to US 30 is under Village of Montgomery jurisdiction. In total, 20.85% of the pavement area is within the City and 79.15% is within the Village. The funding ratio for this project is 75/25 (75% federal / 25% local) for Construction and Construction Engineering, up to a maximum amount of $633,444 of federal funding. Additional federal funding is being sought to increase funding to 75/25 for the entire project cost. Resurfacing projects like this help reduce the burden of funding the City's yearly resurfacing program with local and MFT funding sources.
The Village of Montgomery is leading the design engineering effort, with the intention that the City will reimburse for their proportional part of the project. The Village has selected Engineering Enterprises Inc. (EEI) through a Qualification Based Selection (QBS) to perform the engineering services. The project is targeti...
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