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TO: Mayor Robert J. O'Connor
FROM: Jason Bauer, P.E., Engineering Coordinator
DATE: January 16, 2017
SUBJECT:
A resolution to increase the reimbursement to Kane County from $249,000 to $444,861.22 for water main relocation associated with the new Jericho Road Bridge over Blackberry Creek in Ward 5.
PURPOSE:
Increasing the funds as proposed herein will allow the City to fully reimburse the County for the City portion of the project. On August 26, 2014 the City entered into an Inter-Governmental Agreement (IGA) with Kane County, in which the City agreed to reimburse the County for the costs associated with water main relocation; the IGA is attached as Exhibit A. At the time of the IGA, the estimated scope of work included the relocation of one water main and the estimated cost was $249,000. Based on field conditions, actual bid prices and final measured quantities, two water mains were relocated for a final cost of $444,861.22, therefore additional funds are required to fully reimburse the County.
BACKGROUND:
The City maintains and operates various utilities throughout the City, some of which are not located on City property and are generally located within easements. These easements are granted by property owners and in some cases other government agencies. One such location is Jericho Road, which is a Kane County Highway, with two water mains located within the R.O.W., a 16" distribution main on the south and a 12" well collector on the north. In general, when water main is installed within another agency R.O.W., the installation is only allowed if the City guarantees that they will relocate the main upon request if it interferes with any proposed improvements. In the case of Jericho Road, the water mains needed to be relocated due to the construction of a new bridge over Blackberry Creek. In many cases, the City would develop plans and specifications for the water main relocation and competitively bid the work in advance of the County project...
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